Set up your gym

Open your gym tools

Your gym tools sit beside the fan app you already know. To switch:

1. Tap your avatar (the circle with your initial) at the top right.
2. Under Switch profile, tap Operator. To go back to the fan app, tap Fan in the same list.

On a phone, tap the menu icon at the top left to open the sidebar. On a computer the sidebar is always open. Its items are:

• Home: the fan home screen, with your gym’s cards on it.
• Staff: your coaches and admins. See Your staff.
• Join requests: families waiting to join. See Join requests.
• Competitions: which of your teams go to which events. See Your competitions.
• Program: your setup checklist, the About text for your gym page, and your team list.
• Teams: add, rename and confirm your teams.

If you look after more than one gym or team, the name at the top of the sidebar is the one you’re working on. Tap it to switch.

The setup checklist

Until your gym is set up, switching to Operator opens the Program page on a card titled Get your gym set up. It has three steps:

1. Confirm your teams. Mark every team Active or Inactive for this season (see below). Tap Teams to do it.
2. Invite your coaches and admins. Tap Invite people, or tap Share join link to open Staff and copy your join link (see Your staff). While the step is still to do, a line like 2 people asking to join tells you how many are waiting. If you run the gym on your own, tap Just me and the step shows Skipped.
3. Put a coach on every team. The step lists the teams that have No coach yet. Tap Teams to add them.

Each step shows To do or Done, and the bar at the top counts them. When all three are done the card reads Your gym is ready for the season. for a few seconds, then closes.

To hide the checklist before you’re finished, tap Dismiss. Show setup checklist on the Program page brings it back.

Your team list

Open Teams in the sidebar. The heading counts how many teams you have answered for this season, for example 8 of 12 answered for 2026–2027.

Active or Inactive. Each team has an Active / Inactive switch. A team you haven’t answered yet is outlined and reads Not yet confirmed for this season. An inactive team reads Not active this season.

Add a team. Type a name in New team name at the bottom of the list and tap Add team.

Rename a team. Tap the team’s name, type the new one, then tap anywhere else to save. A team that has competed already keeps its name, so the app tells you to create a new team instead. Two teams can’t share a name. If two teams have the same name apart from capital letters, both read These look like the same team.

Set a team’s division. A team can have a division on each score sheet it competes under: United and The Open. Each one shows as its own button with the sheet’s name, for example United · L5 Senior Coed. Tap + Add score sheet and pick a sheet to give the team a division there. Tap a division (or ⋯, then Edit division) to change it:

1. Pick the Age group. The Level list then shows only the levels that sheet has for that age group.
2. Pick the Level. Coed, Limited, Non-Tumbling, Restrictions and D2 appear as checkboxes where the division comes both ways.
3. On The Open, a coed division with a small and a large class asks which one the team is in: Small Coed or Large Coed.
4. Pick a Size if the division has sizes. It’s optional.
5. Check the division under the fields, then tap Save division.

If Save division is greyed out, the line under it says why, for example No change yet. or This combination isn’t on The Open grid. A division that was imported and isn’t on the sheet’s grid shows as Current: … (not on the grid) until you pick the closest match.

Primary division. The first division you give a team is its primary one, and it’s the division the team and gym pages show. A team with divisions on two sheets marks its primary one Primary. At a competition, the team shows the division that matches the score sheet that competition uses. To switch, open the other sheet’s division, tap Make primary, and confirm. Save or cancel any changes in the dialog first.

Remove a score sheet. Open the division, tap Remove and the sheet’s name, then Remove. The division’s history is kept. A team’s primary division can’t be removed while it has another one, so make the other one primary first. A team’s only division can’t be removed.

The dialog also lists the team’s past divisions on that sheet, each with the date it changed and who changed it. A change counts from the day you save it.

Coaches can set their own team’s divisions too: on their team page, above the roster, tap a division or + Add score sheet.

At the start of a new season every team keeps its divisions. Until you confirm a team, each division from last season shows Same as and last season beside it, for example Same as 2025–26 during the 2026–27 season. Changing that division removes its note.

Delete a team. Tap ⋯, then Delete, then Delete team. This can’t be undone. Only confirmed teams can be deleted, and a team that already has followers, scheduled events, results, competitions, history from a past season or a change to its division can’t be deleted at all. Mark it Inactive instead.

Put coaches on teams

Under each team on the Teams page are its coaches. An active team with none shows No coach.

1. Tap Add coach.
2. Pick a coach from your staff, or Add myself. To bring in someone new, tap Invite a new coach. See Your staff.

To take a coach off a team, tap the × on their name, then Take off.

At the start of a new season, coaches from last season show with Keep and Drop buttons. Tap one for each.

A coach who hasn’t accepted their invite yet shows Not accepted yet.