Your staff

Your staff are the people who help you run the gym on On Deck. There are two roles, and one person can have both:

• Admin: runs the whole gym, with the same gym tools you have.
• Coach: looks after the teams you put them on.

See your staff

Open Staff in the sidebar. Each person shows their name, their role (Coach, Admin or both), and either their teams or Whole gym. Someone who hasn’t accepted yet shows Not accepted yet, and an invite that ran out shows Invite expired.

Invite people

1. On Staff, tap Invite people. You can also get here from the setup checklist, or from Invite a new coach on the Teams page.
2. Enter their Name and Email. Use the person’s name, not an email address. Producers of events your teams attend can see this name, even before the person accepts the invite.
3. Under Role at your gym, tick Coach, Admin, or both.
4. If you ticked Coach, tick the Teams they’ll coach. Inactive teams aren’t listed.
5. Tap Send invite. The page confirms Invite sent to their email.

To send it yourself by text or another app, tap Get a link instead and copy the link that appears. Each link works once and expires in 14 days. If the email doesn’t go out, the page says so and gives you a link to share instead.

You can’t invite someone who is already on your coach list or who already has an invite waiting.

Accepting an invite

The person you invite opens the email or link and sees a line naming your gym and their role, for example Northside Cheer invited you to coach Senior Elite.

• Signed in, they tap Accept.
• Signed out, they tap Sign in or Create account and come back to the invite.

They need to have confirmed their email address first. If they’re signed in with a different account from the one the invite was meant for, the app tells them so.

Share your join link

Instead of inviting people one by one, you can share one link and let your coaches and team parent reps ask to join.

1. On Staff, find the Join link card and tap Copy link.
2. Send it by text, email or in your group chat.
3. Each person opens the link, signs in or creates an account, and asks to join as a coach or a team parent rep.

Tap ⋯ next to Copy link to Reset link or Turn off. Either one stops the old link working for everyone who has it. Turn on brings a link back.

Approve people who ask to join

You get an email when someone asks. The first request emails you within minutes, and later ones are batched into one email at most every 2 hours. The Staff item in the sidebar shows a number beside it that counts the requests waiting for you, people and suggested teams.

Under Asking to join on Staff, tick the people you want, then tap Approve or Decline. An approved person gets a message and an email. Declined keeps the people you turned down, with an Undo if you change your mind.

Remove someone from your staff

1. On Staff, tap Remove next to their name.
2. Read the note. It names the teams they’ll come off, keeps their past seasons on record, and says they’ll get a message.
3. Tap Remove again to confirm, or Cancel.

You can’t remove yourself here. To leave a gym yourself, see Your account.

Gym members

Below your staff, Members lists everyone who has joined your gym or its teams. To take someone out of your gym, tap Remove next to them, then Confirm. Removing someone from the gym also removes them from its teams, and the note lists which ones.

If you are the gym’s only admin, you can’t remove your own membership until someone else is an admin.